Run Your Care Home Operations
with Confidence, Not Chaos.

Run Your Care Home Operations with Confidence, Not Chaos.

Zeltri captures everyday communication and turns it into assigned tasks, structured workflows and
complete audit trails, so nothing is missed and everything moves forward.

Built for UK care providers
GDPR aligned
Role-based access
Full audit trail
Permission-based AI Response
Secure and compliant

From organisational email to action

Zeltri connects, organises, answers, and acts; helping care providers manage follow-up
without losing important information in inboxes.

Step 1
Connect

Zeltri connects to your organisation’s work emails and attachments to understand the operational information within them;  from supplier updates and compliance evidence to finance queries, admissions, and follow-up actions.

Step 2
Organise and permission

Zeltri organises connected information behind the scenes and controls access by role, helping the right people see the right information at the right time.

Step 3
Ask zeltri Ai assist (Ara) in natural language

Users can ask Ara questions in natural language and receive clear, permission-based response from the information they are authorised to access.

Step 4
Keep follow-up moving

Zeltri automatically creates tasks, updates trackers, highlights gaps, and keeps follow-up visible until the work is completed.

Email lands – Zeltri’s already on it.
Every email, alert and admin nudge from across your care home lands neatly in Zeltri – no inbox left behind.
Zeltri sifts the noise from the news.
It connects the dots, joins the threads and analyses the lot to flag what matters and what needs you.
Zia hands you the answers on a plate.
Zeltri sets the tasks in motion while Zia stands by – ask anything, and the answer’s yours in seconds.

Where Clarity Becomes
Action, Effortlessly

Stop chasing updates across disconnected systems. Zeltri keeps tasks moving, nothing
missed, and compliance stays firmly on track.

Where Clarity Becomes Action, Effortlessly

Stop chasing updates across disconnected systems. Zeltri keeps tasks moving, nothing missed, and compliance stays firmly on track.
Ara permission-based AI assistant
Ask a plain-English question and get instant, role-specific answers drawn from emails, documents, finance data and compliance records so your team always knows the next action.

Role-based answers from all connected data

Quick summaries with full context

Intelligent search across emails & documents

Typical flow:

Ask a question
Ara searches authorised data
Answer + summary
Optional next step
Automated Tasks & follow-up
Zeltri converts emails, expiry dates and deadlines into assigned tasks with smart reminders and escalation, so every action is clearly owned and nothing gets overlooked.

Auto task creation from emails & deadlines

Triggered by certificate expiry dates

Role & location-based assignment

Reminders, escalation & overdue tracking

Manager visibility of all work

Full audit trail to completion

Typical flow:

Email or trigger
Task created & assigned
Reminders & escalation
Completed
Compliance evidence
Zeltri detects new certificates from email, updates the right records and raises tasks for renewals and inspections — keeping you inspection-ready with a complete audit trail.

Compliance schedules with due & overdue views

Record updates with latest versions & dates

Tasks for expiries, renewals & inspections

Auto-detection & filing of certificates

Actions from report recommendations

Full audit trail: evidence through completion

Typical flow:

Certificate received
Evidence saved & record updated
Tasks raised
Tracked to completion
Audit-ready
Enquiry to discharge workflow
Manage each resident’s full journey through clearly defined stages with assigned ownership and automated next steps from first enquiry to final invoice.

Enquiry capture with referral source tracking

Priority setting & next-step tracking

Automated invoicing by fee & payer type

Defined stages: enquiry to discharge

Typical flow:

Enquiry received
Priority & next step set
Admission recorded
Invoices raised
Discharge & final invoice
Accounts Payable, without the chase
Zeltri captures supplier invoices from inboxes, routes them to the right approver, flags exceptions early and produces Xero-ready outputs.

Invoice capture from shared inboxes

Exception handling for missing data

Full audit trail & Xero-ready outputs

Approval workflows by site, role & category

Duplicate detection

Typical flow:

Invoice received
Routed for approval
Exceptions resolved
Ready for Xero
Accounts receivable & LA remittances
Zeltri auto-matches Local Authority remittances to invoices, highlights discrepancies, and produces Xero-ready reconciliations, significantly reducing manual checks.

Remittance capture across multiple formats

Discrepancy detection: under, over & missing

Reconciled outputs ready for Xero

Auto-matching against invoices & expected income

Tracking of backdated changes & adjustments

Typical flow:

Invoice received
Routed for approval
Exceptions resolved
Ready for Xero

The Challenges We Solve

Zeltri brings structure to care home operations, reducing manual work,
improving visibility and keeping everything on track.

Scattered information

Important updates sit across emails and systems, making daily operations harder to track

With Zeltri

All communication is captured into one clear, structured and fully trackable record.

Disconnected systems

Systems don’t share updates, so teams re-enter data, miss changes and spend time chasing what’s been updated.

With Zeltri

Connects key inputs and turns every update into clear,
tracked actions.

Unclear ownership

When ownership and handovers are unclear, work depends on individuals and important actions are easily missed.

With Zeltri

Clear ownership, smoother handovers and less reliance on
any one person.

Evidence hard to locate

When proof of action is needed, records are often incomplete, creating last-minute disturptions during audits.

With Zeltri

Every action is recorded automatically, creating a complete
and audit trail.

Get started in just 4 steps

Zeltri captures the flow and turns it into trackable tasks; letting our workflows do
the heavy lifting while you just sign off on the rest.
Discovery
Connect mailboxes, assign roles, and share your resident list.
Setup
Configure users, permissions, and organisational mailboxes.
Build context (2–4 days)
Zeltri processes your documents and populates working records.
Go-Live
Launch dashboards, review approvals, and resolve exceptions.

Low disruption

Zeltri works alongside your existing systems, so day-to-day operations continue without major disruption. If you ever decide
to leave, your underlying systems and core processes remain in place.

Built for every role in your care home

One operational platform where leaders see risks instantly, managers track progress effortlessly, and every team member receives clear, automated tasks.
Owners & Operators
Get a complete view of performance without chasing updates or reports.
Registered Managers
Stay on top of daily responsibilities and ensure nothing important is missed.
Finance & Admin Teams
Manage invoices, approvals and records with better structure and visibility.
Support Teams
Receive clear tasks and reminders so work is completed on time.

Simple, scalable pricing

Flexible plans that support care teams and grow with your operations as needs evolve.
Core Operations
Includes Zeltri’s main operational modules for AI search (Ara), tasks, admissions, residents, and compliance.
Book a demo
£200/month
  • Ask questions and get operational answers instantly.
  • Create, assign and track tasks easily.
  • Manage admissions and follow-ups in one place.
  • Keep resident records organised and accessible.
  • Track audits, evidence and compliance actions.
Finance Add-on
Add Finance when you want Zeltri to support invoices, suppliers, resident fees and Income reconciliation.
Book a demo
£100/month
  • Manage supplier invoices, approvals and records.
  • Maintain supplier records, categories, and invoice history.
  • Maintain supplier records, categories, and invoice history.
  • Compare resident fees, invoices, payments, and remittance.

Care Operations, Organised

From operational updates and compliance tracking to follow-ups and workflows,
Zeltri helps care teams stay organised, visible and in control every day.
Moorland Garden Nursing Home
Moorland Garden reduced manual follow-ups, improved operational visibility and centralised compliance tracking using Zeltri workflows.
0 %
Reduction in manual follow-ups and internal chasing
0 +
Operational actions managed through zeltri workflows
0 + Hours
Saved weekly on coordination and status tracking
0 %
Centralised visibility across operational updates and tasks

Read full case study

Got questions? We’ve
Got Answers

Everything you need to know about how Zeltri works and how it fits your organisation.

Zeltri reduces admin time in care homes by streamlining daily tasks and centralising records in one system. This allows care staff to spend less time on paperwork and more time focusing on residents and delivering quality care.

Yes, Zeltri allows care homes to instantly access resident records, audits and operational data using AI-powered search. This helps teams quickly find accurate information during inspections or emergencies without delays.

Zeltri is designed specifically for care home operations, supporting residents, staff, admissions and compliance in one system. It adapts to different care home setups, making it suitable for a wide range of operational needs.

Yes, Zeltri is designed to be simple and intuitive for care home staff. Carers can quickly learn the system without extensive training, making it easy to adopt across teams.

Yes, Zeltri is scalable and supports both single care homes and multi-location groups. As your operations grow, the system expands with you without the need to switch platforms.

Zeltri provides ongoing support to care homes after onboarding, helping teams use the system effectively. This ensures you always have guidance and assistance when needed.

Care homes can get started with Zeltri quickly thanks to its simple setup process. Teams can begin using the system and seeing value without long or complex implementation.

Zeltri is different from other care home software by combining AI, automation and task management into one platform.
It captures information automatically and turns it into structured tasks and records, reducing admin, preventing missed actions and improving operational visibility.

Bring clarity to your
operations

See how Zeltri helps your team stay organised, reduce risk and
keep work moving across any industry.
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